# India DPDP Act 2023 GV-002 — Designated Representative Appointment - Source: https://support.icompaas.com/compliance/india-dpdp-act-2023/gv-002-designated-representative-appointment - Section: [Compliance](https://support.icompaas.com/compliance) › [Digital Personal Data Protection Act, 2023 (India)](https://support.icompaas.com/compliance/india-dpdp-act-2023) › Governance (GV) - Last updated: 2026-06-05 - Publisher: iCompaas, Inc. (https://www.icompaas.com) **India DPDP Act 2023**·Control `GV-002`·high·Component: **Governance** ## What this control requires > For SDFs: formally appoint an India-based representative (DPO may fulfil this role) and maintain proof of India residency. For all data fiduciaries: designate a contact person to answer data principal queries and publish contact details publicly with a defined response SLA. Objective: Ensure data principals always have a reachable, accountable contact for queries and that SDFs meet the India-residency requirement. > > — India DPDP Act 2023, Control GV-002 ### In plain English For SDFs: formally appoint an India-based representative (DPO may fulfil this role) and maintain proof of India residency. In practice, this means you can prove you maintain designated representative appointment-level controls on a defined cadence. ## Why it matters Penalties under the DPDP Act reach ₹250 crore per instance of significant non-compliance, and the Act applies extra-territorially to any entity processing personal data of individuals in India in connection with offering goods or services. This control is rated **high**. Auditors expect a named owner, a remediation SLA, and a tooling artefact that evidences continuous operation. ## What an auditor looks for Indian DPAs and statutory auditors will look for: documented consent capture and revocation flows, a designated Data Protection Officer (for Significant Data Fiduciaries), breach-notification workflows tied to Data Protection Board notification timelines, and Records of Processing that match the consent notice the user saw. Within **Governance**, the assessor will trace your implementation back to the catalogue reference (Control GV-002) and look for objective evidence on the latest two assessment cycles. ## How to implement #### Policy Management **Docs.** Keep each policy in version-controlled Markdown alongside the code that implements it; ship a signed PDF snapshot at each annual review and link the SHA into the SoA. ### Operational checklist - **Maintain.** Document the trigger, the owner and the cadence. - **Define.** Document the trigger, the owner and the cadence. - **Ensure.** Document the trigger, the owner and the cadence. - **Scope:** designated representative appointment. ## Evidence to collect - **Policy Document.** A signed and version-controlled policy / standard / procedure document. Signed policies, procedures, and registers document the safeguard. Focus: Designated Representative Appointment. ## Common pitfalls - Policies that no engineer has read; the version in Confluence drifts from the version that's actually being enforced. ## How it maps to other frameworks Computed from shared tags, control component and key-operation subjects — handy when you are reconciling controls across an audit. - [**ISO/IEC 27701:2025 A.1.3.2** — Comply with obligations](https://support.icompaas.com/compliance/iso-27701-2025/a-1-3-2-comply-with-obligations) - [**SOC 2 (2017 TSC) P3.2** — Consent Management for Personal Information Collection](https://support.icompaas.com/compliance/soc-2-trust-services-criteria/p3-2-consent-management-for-personal-information-collection) - [**GDPR Article 2** — Material Scope](https://support.icompaas.com/compliance/gdpr/article-2-material-scope) ## Related controls in India DPDP Act 2023 - [**Control GV-001** — Data Protection Officer (DPO) Appointment & Publication](https://support.icompaas.com/compliance/india-dpdp-act-2023/gv-001-data-protection-officer-dpo-appointment-publication) - [**Control DS-005** — Consent Withdrawal Mechanism](https://support.icompaas.com/compliance/india-dpdp-act-2023/ds-005-consent-withdrawal-mechanism) - [**Control DS-007** — Grievance Redressal Mechanism](https://support.icompaas.com/compliance/india-dpdp-act-2023/ds-007-grievance-redressal-mechanism) - [**Control LB-001** — Consent Quality & Management](https://support.icompaas.com/compliance/india-dpdp-act-2023/lb-001-consent-quality-management) - [**Control TR-001** — Standalone Privacy Notice](https://support.icompaas.com/compliance/india-dpdp-act-2023/tr-001-standalone-privacy-notice) - [**Control DS-008** — Data Principal Nomination Mechanism](https://support.icompaas.com/compliance/india-dpdp-act-2023/ds-008-data-principal-nomination-mechanism) ## References - [Ministry of Electronics and Information Technology (India) — India DPDP Act 2023](https://www.meity.gov.in/content/digital-personal-data-protection-act-2023) - Catalogue identifier: `Control GV-002` Topics: governance riskdata protectionpolicy managementprivacy management ## Related compliance guidance - [India's DPDP Act 2023: a practical compliance guide for cloud teams](https://support.icompaas.com/compliance/india-dpdp-act-2023): Start with the full DPDP Act implementation guide — scope, roadmap, evidence and how the assessment runs. - [GDPR compliance: a practical implementation guide for cloud-native SaaS teams](https://support.icompaas.com/compliance/gdpr): Most teams extend an existing GDPR programme to India; this guide shows where the lawful bases, timelines and breach rules differ. - [ISO/IEC 27001:2022 compliance: a practical implementation guide](https://support.icompaas.com/compliance/iso-27001-2022): Rule 6's reasonable security safeguards map almost one-to-one onto ISO 27001 Annex A controls you may already operate.