# NIST SP 800-53 Rev. 5 PM-25 — Minimization Of Personally Identifiable Information Used In Testing, Training, And Research - Source: https://support.icompaas.com/compliance/nist-sp-800-53-rev-5/pm-25-minimization-of-personally-identifiable-information-used-in-testing-training-and - Section: [Compliance](https://support.icompaas.com/compliance) › [NIST SP 800-53 Rev. 5 Controls](https://support.icompaas.com/compliance/nist-sp-800-53-rev-5) › PM — Program Management - Last updated: 2026-06-05 - Publisher: iCompaas, Inc. (https://www.icompaas.com) **NIST SP 800-53 Rev. 5**·Control `PM-25`·high·Component: **Program Management** ## What this control requires > Develop, document, and implement policies addressing the use of personally identifiable information (PII) for internal testing, training, and research. Minimize the amount of PII used, authorize its use when necessary, and review/update the policies regularly. When possible, use placeholder data to avoid exposing PII during these activities. This control supports the Governance capability within the Program Management family. > > — NIST SP 800-53 Rev. 5, Control PM-25 ### In plain English Develop, document, and implement policies addressing the use of personally identifiable information (PII) for internal testing, training, and research. In practice, this means you can prove you policy management-level controls on a defined cadence. ## Why it matters SP 800-53 is the catalogue every U.S. federal authorisation (FedRAMP, FISMA, CMMC) and most regulated industries point at. A missing control surfaces as a Plan of Action & Milestones (POA&M) item that an Authorizing Official must approve before the Authority To Operate is granted or renewed. This control is rated **high**. Auditors expect a named owner, a remediation SLA, and a tooling artefact that evidences continuous operation. ## What an auditor looks for A 3PAO (FedRAMP) or Independent Assessor (NIST RMF) tests against NIST SP 800-53A assessment procedures. For each control they expect a documented implementation that addresses every assessment objective (Examine, Interview, Test) and an implementation summary in the System Security Plan. Within **Program Management**, the assessor will trace your implementation back to the catalogue reference (Control PM-25) and look for objective evidence on the latest two assessment cycles. ## How to implement #### Code Review Testing **Pipeline.** Require at least one human reviewer plus passing CI (lint, type, unit, security scan) before merge — protected branches enforce this. #### Policy Management **Docs.** Keep each policy in version-controlled Markdown alongside the code that implements it; ship a signed PDF snapshot at each annual review and link the SHA into the SoA. ### Operational checklist - **Policy.** Document the trigger, the owner and the cadence. - **Information.** Document the trigger, the owner and the cadence. - **Data.** Document the trigger, the owner and the cadence. - **Internal.** Document the trigger, the owner and the cadence. - **Authorize.** Document the trigger, the owner and the cadence. - **Scope:** management, information, privacy, personally identifiable information, review, capability, implement, policy. ## Evidence to collect - **Policy Document.** A signed and version-controlled policy / standard / procedure document. Signed policy or standard documents the safeguard. Focus: Minimization Of Personally Identifiable Information Used In Testing, Training, And Research. ## Common pitfalls - Policies that no engineer has read; the version in Confluence drifts from the version that's actually being enforced. ## How it maps to other frameworks Computed from shared tags, control component and key-operation subjects — handy when you are reconciling controls across an audit. - [**ISO/IEC 27001:2022 A.8.33** — Test information](https://support.icompaas.com/compliance/iso-27001-2022/a-8-33-test-information) ## Related controls in NIST SP 800-53 Rev. 5 - [**Control PM-22** — Personally Identifiable Information Quality Management](https://support.icompaas.com/compliance/nist-sp-800-53-rev-5/pm-22-personally-identifiable-information-quality-management) - [**Control AT-3(5)** — Processing Personally Identifiable Information](https://support.icompaas.com/compliance/nist-sp-800-53-rev-5/at-3-5-processing-personally-identifiable-information) - [**Control SI-6(2)** — Automation Support For Distributed Testing](https://support.icompaas.com/compliance/nist-sp-800-53-rev-5/si-6-2-automation-support-for-distributed-testing) - [**Control PT-3(1)** — Data Tagging](https://support.icompaas.com/compliance/nist-sp-800-53-rev-5/pt-3-1-data-tagging) - [**Control PT-3(2)** — Automation](https://support.icompaas.com/compliance/nist-sp-800-53-rev-5/pt-3-2-automation) - [**Control PM-14** — Testing, Training, And Monitoring](https://support.icompaas.com/compliance/nist-sp-800-53-rev-5/pm-14-testing-training-and-monitoring) ## References - [NIST Computer Security Resource Center — NIST SP 800-53 Rev. 5](https://csrc.nist.gov/Projects/risk-management/sp800-53-controls) - Catalogue identifier: `Control PM-25` Topics: governance riskawareness trainingcode review testingpatch managementpolicy managementprivacy management ## Related compliance guidance - [NIST SP 800-53 Rev. 5: a practical implementation guide for cloud teams](https://support.icompaas.com/compliance/nist-sp-800-53-rev-5): Start with the full NIST SP 800-53 implementation guide — scope, roadmap, evidence and how the assessment runs. - [NIST SP 800-171 and CMMC: a practical guide to protecting CUI in the cloud](https://support.icompaas.com/compliance/nist-sp-800-171-rev-3): If your obligation is protecting CUI in your own systems for a federal or defence contract, this derived subset — not the full catalogue — is the requirement. - [SOC 2 compliance: a practical implementation guide for cloud-native SaaS teams](https://support.icompaas.com/compliance/soc-2-trust-services-criteria): Most commercial SaaS already hold a SOC 2 Type 2, and FedRAMP 20x Class A is designed for providers that have one.