Data Loss Prevention Policy - Risk Management Policy


1. Data leakage prevention (DLP) technology will scan for data in motion.

2. DLP technology identifies large amounts of data within scope (and therefore is highly sensitive and at high risk of significant impact if misprocessed). A large number of records are defined as follows (for example, 1000 records, which fits the attitude of the company). Dates in the range are defined as: (You need to adjust this to reflect regulated dates or dates that  are  most likely to harm your business. The following are many businesses: It is a suitable template.)

  • Credit card details, bank account numbers, and other financial identifiers

  • E-mail addresses, names, addresses, and other combinations of personally identifiable information 

  • Documents that have been explicitly marked with the ‘ Confidential’ string. 


3. DLP identifies specific content. Sales data-especially forecasts, update lists, and other customer lists b. Exporting personal data to the outside of a controlled system (this is data that we are particularly concerned about losing and want to make sure the DLP policy detects it).

4. DLP will be configured to alert the user in the event of suspected transmission of sensitive data, and the user will be presented with a choice to authorize or reject the transfer. This allows the user to make a sensible decision to protect the data, without interrupting business functions. Changes to the DLP product configuration will be handled through the IT change process and with security management approval, to identify requirements to adjust the information security policy or employee communications. 

5. DLP will log incidents centrally for review. The IT team will conduct first-level triage on events, identifying data that may be sensitive and situations where its transfer was authorized and there is a concern of inappropriate use. These events will be escalated to HR to be handled through the normal process and to protect the individual. (you will need to tailor this for your organization. It is common to defer enforcement to business owners of data rather than having IT conduct the triage). 

6. Where there is an active concern of data breach, the IT incident management process is to be used with specific notification provided (for example HR, Legal and Security Management). 

7. Access to DLP events will be restricted to a named group of individuals to protect the privacy of employees. A DLP event does not constitute evidence that an employee has intentionally, or accidentally lost data but provides a sufficient basis for the investigation to ensure data has been appropriately protected.


Data Loss Prevention

Data loss prevention (DLP) is a set of tools and processes used to prevent sensitive data from being lost, misused, or accessed by unauthorized users. DLP software classifies regulated sensitive and mission-critical data into a predefined set of policies driven by organization-defined policy violations or regulatory compliance such as HIPAA, PCI DSS, and GDPR. Identify the violation. Once these breaches are identified, DLP will use alerts, encryption, and other safeguards to perform remediation, erroneously or maliciously with data that could endanger the organization by the end-user. And prevent sharing.

DLP software products use business rules to enforce regulatory compliance and classify and protect sensitive and sensitive information, thus misleading data that could endanger an organization by unauthorized users. We do not share it maliciously or maliciously. 

Sensitive information can be deliberately leaked or stolen by a malicious insider or external hackers, but research shows that most data loss is through internal staff making a mistake with no malice aforethought. However, that doesn't lessen the severity of the problem.


Personally identifiable information

Personally identifiable information or PII is any piece of information that can be used to identify an individual directly or indirectly.

Personally, identifiable information includes email addresses, credit card numbers, IP addresses, phone numbers, biometric data, google drive files, etc. We can protect this type of sensitive information by setting up data loss prevention policies.


Data Loss Prevention For Email

Gmail data loss prevention (DLP) lets you use predefined content detectors when scanning inbound or outbound emails. Google specifically designed these predefined detectors to locate sensitive data, such as credit cards, Social Security, or passport numbers.

Gmail content compliance setting, you can use DLP detectors to trigger automatic responses. These include quarantining, rejecting, or modifying a message. You can also combine predefined detectors with keywords or regular expressions to create more sophisticated content compliance policies.


Data Loss Prevention For Drive

In data loss prevention (DLP), you can create and apply rules to control the content that users can share in Google Drive files outside the organization. DLP gives you control over what users can share and prevents unintended exposure of sensitive information such as credit card numbers or identity numbers.

DLP rules trigger scans of files for sensitive content and prevent users from sharing that content. Rules determine the nature of DLP incidents, and incidents trigger actions, such as the blocking of specified content.