# 164.308(a)(7)(ii)(A) Data backup plan

- Source: https://support.icompaas.com/support/solutions/articles/62000230545-164-308-a-7-ii-a-data-backup-plan
- Section: [Solutions](https://support.icompaas.com/support/solutions) › [HIPAA Readiness](https://support.icompaas.com/support/solutions/62000039493) › [Security Rule](https://support.icompaas.com/support/solutions/folders/62000168859)
- Last updated: 2026-05-29
- Publisher: iCompaas, Inc. (https://www.icompaas.com)

**Description:**

  

Organizations prioritize the comprehensive maintenance of records detailing the movements of hardware and electronic media, coupled with responsible individuals' identification. This practice proves indispensable for monitoring the physical whereabouts and handling of sensitive equipment, storage media, and electronic devices, potentially containing Protected Health Information (PHI). The meticulous documentation of each asset's lifecycle, encompassing movement, transfer, or disposal, includes vital information such as the asset's description, unique identifier, location, date, time, and the accountable individual. This practice not only fortifies security measures but also acts as an accountability tool, curbing unauthorized access, loss, or theft of hardware and media that might jeopardize the confidentiality and integrity of electronic data.

  

**Priority**: High

  

**Category**: Security and Asset Management

  

**Services Associated with AWS:**

  

\- N/A (This requirement is typically not specific to cloud services and may apply to physical assets and media storage)

  

**Services Associated with Azure:**

  

\- N/A (This requirement is typically not specific to cloud services and may apply to internal workforce management systems)

  

**Objective Evidence:**

  

\- Administrative: Documented policies and procedures outlining the recording of hardware and media movements.

\- Administrative: Supporting documentation demonstrating the proper handling and tracking of electronic media.

\- Technical: Records and logs showcasing hardware and media movements.

**Possible Technology Considerations:**

  

\- Inventory Management Systems

\- Asset Tracking Software

\- Barcode Scanning

\- RFID Technology

  

**What Needs to Be Answered:**

  

\- Are there documented policies and procedures for recording the movements of hardware and electronic media?

\- Can the organization provide evidence of how these records are maintained and used for accountability?

\- Are there mechanisms in place to capture and document the movements of hardware and electronic media, including the responsible          individuals?

## Related compliance guidance

- [HIPAA compliance for SaaS: a practical implementation guide](https://support.icompaas.com/compliance/hipaa): The Security Rule safeguards this readiness item belongs to, with a phased implementation roadmap and the evidence OCR expects.
- [SOC 2 compliance: a practical implementation guide for cloud-native SaaS teams](https://support.icompaas.com/compliance/soc-2-trust-services-criteria): Most healthcare customers ask for a SOC 2 report alongside HIPAA assurances; the two share most technical controls.