# Digital Personal Data Protection Act GV-002 — Designated Representative Appointment

- Source: https://support.icompaas.com/support/solutions/articles/a_gen_dpdp_gv002_ab2570a7d2-digital-personal-data-protection-act-gv-002-designated-representative-appointment
- Section: [Solutions](https://support.icompaas.com/support/solutions) › [DPDP Act (India)](https://support.icompaas.com/support/solutions/c_gen_dpdpa) › [Governance](https://support.icompaas.com/support/solutions/folders/f_gen_cgendpdpa_governance)
- Last updated: 2026-05-30
- Publisher: iCompaas, Inc. (https://www.icompaas.com)

Digital Personal Data Protection Act · Control GV-002 · Priority: high · Component: Governance

### What this control covers

For SDFs: formally appoint an India-based representative (DPO may fulfil this role) and maintain proof of India residency. For all data fiduciaries: designate a contact person to answer data principal queries and publish contact details publicly with a defined response SLA. Objective: Ensure data principals always have a reachable, accountable contact for queries and that SDFs meet the India-residency requirement.

### Why it matters

Risk is the language an executive team understands; this control connects technical reality to board-level decisions and budget allocation.

### How to implement

#### AWS

Codify the policy intent as **SCPs, AWS Config conformance packs, and Security Hub standards** so the cloud enforces what the document says.

#### Azure

Codify in **Azure Policy initiatives** (built-in regulatory compliance for CIS, ISO 27001, SOC 2, HIPAA) and assign at management-group level.

#### GCP

Use **Cloud KMS** with customer-managed encryption keys (CMEK) for BigQuery, GCS, and Compute. **Sensitive Data Protection** (DLP API) inspects/de-identifies PII at scale.

#### Google Workspace

Enable **client-side encryption** for Drive/Docs and turn on **Drive Labels + DLP** rules to prevent external sharing of regulated data classes.

#### On-premises

Maintain a policy library with a documented review cadence (annual minimum); store in your GRC tool with attestation tracking. Map each policy to controls so an audit pull cites the exact policy clause.

### Evidence to collect

-   `policy_document` — A signed, version-controlled policy stating leadership intent and the named owner.

Signed policies, procedures, and registers document the safeguard. Focus: Designated Representative Appointment.

### Quick checklist

-   Maintain — Designated Representative Appointment
-   Define — Designated Representative Appointment
-   Ensure — Designated Representative Appointment

### Related articles on this site

-   [Maintain current contact details](https://support.icompaas.com/support/solutions/articles/62000081044-maintain-current-contact-details)
-   [Data Privacy Regulations](https://support.icompaas.com/support/solutions/articles/62000225138-data-privacy-regulations)
-   [Ensure Lambda functions have resource-based policy set as Public](https://support.icompaas.com/support/solutions/articles/62000229620-ensure-lambda-functions-have-resource-based-policy-set-as-public)
-   [Enable Role Based Access Control for Azure Key Vault](https://support.icompaas.com/support/solutions/articles/62000229880-enable-role-based-access-control-for-azure-key-vault)

## Related compliance guidance

- [India's DPDP Act 2023: a practical compliance guide for cloud teams](https://support.icompaas.com/compliance/india-dpdp-act-2023): The DPDP Act and 2025 Rules explained as an implementation plan, including what is in force today.
- [GDPR compliance: a practical implementation guide for cloud-native SaaS teams](https://support.icompaas.com/compliance/gdpr): A GDPR programme covers most DPDP obligations; the guide shows the overlap and the India-specific gaps.