# Digital Personal Data Protection Act SC-003 — Data Fiduciary Role Assignment & ROPA

- Source: https://support.icompaas.com/support/solutions/articles/a_gen_dpdp_sc003_1733969dab-digital-personal-data-protection-act-sc-003-data-fiduciary-role-assignment-ropa
- Section: [Solutions](https://support.icompaas.com/support/solutions) › [DPDP Act (India)](https://support.icompaas.com/support/solutions/c_gen_dpdpa) › [Scope & Classification](https://support.icompaas.com/support/solutions/folders/f_gen_cgendpdpa_scopeclassification)
- Last updated: 2026-05-30
- Publisher: iCompaas, Inc. (https://www.icompaas.com)

Digital Personal Data Protection Act · Control SC-003 · Priority: high · Component: Scope & Classification

### What this control covers

Formally designate the organisation as Data Fiduciary at board level. Maintain a Record of Processing Activities (ROPA) covering all personal data processing - specifying purpose, legal basis, data categories, recipients, retention periods, and transfers. Objective: Establish clear organisational accountability as Data Fiduciary and provide a comprehensive audit trail of all processing activities.

### Why it matters

Risk is the language an executive team understands; this control connects technical reality to board-level decisions and budget allocation.

### How to implement

#### AWS

Codify the policy intent as **SCPs, AWS Config conformance packs, and Security Hub standards** so the cloud enforces what the document says.

#### Azure

Codify in **Azure Policy initiatives** (built-in regulatory compliance for CIS, ISO 27001, SOC 2, HIPAA) and assign at management-group level.

#### GCP

Use **Cloud KMS** with customer-managed encryption keys (CMEK) for BigQuery, GCS, and Compute. **Sensitive Data Protection** (DLP API) inspects/de-identifies PII at scale.

#### Google Workspace

Enable **client-side encryption** for Drive/Docs and turn on **Drive Labels + DLP** rules to prevent external sharing of regulated data classes.

#### On-premises

Maintain a policy library with a documented review cadence (annual minimum); store in your GRC tool with attestation tracking. Map each policy to controls so an audit pull cites the exact policy clause.

### Evidence to collect

-   `policy_document` — A signed, version-controlled policy stating leadership intent and the named owner.

Signed policies, procedures, and registers document the safeguard. Focus: Data Fiduciary Role Assignment & ROPA.

### Quick checklist

-   Maintain — Data Fiduciary Role Assignment / Ropa
-   Designate — Data Fiduciary Role Assignment / Ropa
-   Provide — Data Fiduciary Role Assignment / Ropa

### Related articles on this site

-   [GDPR Article 5: Principles Relating to Processing of Personal Data](https://support.icompaas.com/support/solutions/articles/62000236285-gdpr-article-5-principles-relating-to-processing-of-personal-data)
-   [GDPR Article 9: Processing of Special Categories of Personal Data](https://support.icompaas.com/support/solutions/articles/62000236352-gdpr-article-9-processing-of-special-categories-of-personal-data)
-   [GDPR Article 10: Processing of Personal Data Relating to Criminal Convictions and Offences](https://support.icompaas.com/support/solutions/articles/62000236353-gdpr-article-10-processing-of-personal-data-relating-to-criminal-convictions-and-offences)
-   [GDPR Article 19: Notification Obligation Regarding Rectification or Erasure of Personal Data or Restriction of Processing](https://support.icompaas.com/support/solutions/articles/62000236364-gdpr-article-19-notification-obligation-regarding-rectification-or-erasure-of-personal-data-or-restr)

## Related compliance guidance

- [India's DPDP Act 2023: a practical compliance guide for cloud teams](https://support.icompaas.com/compliance/india-dpdp-act-2023): The DPDP Act and 2025 Rules explained as an implementation plan, including what is in force today.
- [GDPR compliance: a practical implementation guide for cloud-native SaaS teams](https://support.icompaas.com/compliance/gdpr): A GDPR programme covers most DPDP obligations; the guide shows the overlap and the India-specific gaps.