Overview

This article requires the establishment of a standardized electronic system for exchanging information between supervisory authorities and the European Data Protection Board (EDPB). The system, specified by Commission implementing acts under Article 93(2), ensures efficient, secure, and reliable communication to support GDPR compliance and cross-border coordination.


Key Principles

  • Standardization: Use uniform electronic formats for information exchange.

  • Security: Ensure confidentiality, integrity, and protection of shared data.

  • Efficiency: Facilitate timely communication between authorities and the Board.

  • Regulatory Alignment: Comply with Commission implementing acts and GDPR provisions.

Organizational Applicability

This article applies to:

  • Supervisory authorities in each EU Member State.

  • The European Data Protection Board responsible for cross-border coordination.

  • Teams managing regulatory communication, cross-border enforcement, and GDPR compliance.

Implementation Requirements

  • Implement a standardized electronic communication system as per Commission specifications.

  • Ensure secure channels for exchanging information, notifications, and decisions.

  • Maintain records of exchanged information for accountability and audit purposes.

  • Train staff to use the system correctly and comply with security and regulatory requirements.

Implementation Guidance

  • Follow Commission implementing acts for technical and procedural specifications.

  • Periodically test the system for reliability, security, and efficiency.

  • Coordinate with other authorities to ensure seamless cross-border information sharing.

  • Review procedures regularly to accommodate updates to GDPR or Commission guidance.

Periodic Review

  • Frequency: Annually or when technical standards, regulations, or cross-border processes change.

  • Responsible Role: Supervisory authority IT, Compliance Team, or Legal.

  • Outcome: Ensure secure, efficient, and standardized exchange of information for GDPR compliance.

Non-Compliance Risks

  • Fines: Up to €20 million or 4% of global annual turnover for supervised entities.

  • Legal Exposure: Enforcement actions if information exchange is inadequate or insecure.

  • Reputational Damage: Loss of trust due to failures in cross-border communication.

  • Operational Risk: Inefficient or insecure communication may impede GDPR enforcement and coordination.